Document Retention Schedule (DRS)

serious-business-woman-in-front-of-team-S8KCP9H-cropped

Organize, control, and preserve your information from its source

The Records Retention Schedule (RRS) is the technical and regulatory instrument that defines how long documents must be kept at each stage of their lifecycle (active, central, or historical) and what their final disposition should be (preservation, selection, or disposal).

At Docudigital , we design, validate, and implement RRSs that comply with Law 594 of 2000 , the agreements of the National General Archive (AGN) , and your organization's functional structure.

A well-implemented RRS is the backbone of records management because it regulates the creation, processing, and preservation of documents in a systematic and traceable manner.

  • Document control and streamlining
  • Compliance with the General Archives Law
  • Space and resource saving
Start now
  • Transparency and access to information
  • Base for digitization and custody
  • Preservación de la memoria institucional

From diagnosis to total control of the document cycle

Comprehensive methodology for the development and implementation of TRD

Our process combines organizational analysis, archival regulations, and technical support to build a reliable and applicable instrument.

  • Institutional diagnosis: analysis of organizational structure, functions, process map and collection of documentary information
  • Identification of series and subseries: grouping of documents according to institutional functions and activities
  • Definition of retention periods: determination of years of conservation in the management and central archive, and definition of the final disposition (conservation, selection or elimination)
  • Construction of the instrument: preparation of the table according to the structure of the AGN, technical validation with the Internal Archive Committee
  • Official approval: formal presentation to the Committee and, if applicable, to the National Archives
  • Implementation: socialization, training and practical application in the departments and workflows
Schedule a consultation
attractive-young-woman-using-laptop-outside-P9RLFGU-721x817-1

Schedule a consultation on TRD implementation

Receive technical and regulatory guidance to strengthen your institutional document management.

Schedule Meeting

Structure, compliance, and document control in a single tool

Institutional diagnosis

We analyze the structure and processes to identify the documentary series and subseries.

TRD technical design

We constructed the table according to the guidelines of the AGN and the real needs of the entity.

Institutional approval

We advised the Internal Archive Committee during the review and official adoption of the instrument.

Training and socialization

We train staff in the practical application and monitoring of the archival instrument.

Guaranteed regulatory compliance

We ensure adherence to Law 594 of 2000, Decree 1080 of 2015 and agreements of the AGN.

Integration with digital environments
digitales

We adapt the TRD to electronic document management systems (SGDEA) and hybrid platforms.

looking-through-data-P5HMMD4

Visible results in order, efficiency and control

  • Systematic organization of information
  • Reduction of document accumulation and duplication
  • Space savings and reduced administrative costs
  • Technical and legal compliance
  • Institutional transparency and traceability
  • Preservation of documents of historical value

Implementation of the TRD

At Docudigital , we strive to optimize the management of institutional documents, ensuring the preservation of historical memory and compliance with archival regulations.

A properly implemented Records Retention Schedule (RRS) modernizes administrative processes , facilitates access to information, and supports data-driven decision-making.

With this tool, your organization transitions from simply accumulating information to managing knowledge .

Strengthen your document management from the ground up: your TRD

Request our technical support and ensure a complete, validated table applicable to your entire organization.

request a quote
Sin-título-1_0026_Logo-Dimar_0
Sin-título-1_0025_Capa-1
Sin-título-1_0024_Capa-2
Sin-título-1_0023_CONSTRUCCIONES-PLANIFICADAS
Sin-título-1_0022_Capa-4
Sin-título-1_0021_Capa-5
Sin-título-1_0020_Schlumberger-Logo
Sin-título-1_0019_Capa-6
Sin-título-1_0018_terminal-logo-color
Sin-título-1_0017_Capa-3
Sin-título-1_0016_Capa-7
Sin-título-1_0015_Capa-8
Sin-título-1_0014_logo-agrosavia
Sin-título-1_0013_Capa-9
Sin-título-1_0012_Capa-10
Sin-título-1_0011_Capa-11
Sin-título-1_0010_Capa-12
Sin-título-1_0009_Capa-13
Sin-título-1_0008_Capa-14
Sin-título-1_0007_Capa-15
Sin-título-1_0006_Capa-16
Sin-título-1_0005_Capa-17
Sin-título-1_0004_Capa-18
Sin-título-1_0003_Capa-19
Sin-título-1_0002_Capa-20
Sin-título-1_0001_Capa-21
Sin-título-1_0000_Capa-22