Document
Digitization

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Document digitization with quality, traceability and secure access

We convert physical documents (paper, microfiche, photographs, plans, etc.) into searchable and preservable digital files , through a technical process that includes planning by typologies/TRD, physical preparation, specialized scanning, post-processing with OCR, metadata, quality control and preservation/backup.

Digitization can be carried out for consultation and dissemination purposes or for preservation and evidentiary substitution purposes , provided that the protocols and regulatory controls are met to guarantee the integrity, authenticity, reliability and availability of the information over time.

  • Content preservation
  • Electronic access and consultation
  • Text search (OCR)
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  • Space optimization
  • Workflow integration
  • Continuity and support

Comprehensive and end-to-end controlled process

We apply a 7-step workflow that ensures consistent results:

  • Planning and selection (series/files according to TRD and priorities)
  • Physical preparation (cleaning, staple removal, minor corrections, leafing if applicable)
  • Digital capture with specialized equipment and parameters by type (resolution, color/B&W, mode)
  • Post-processing (rotation/cropping when applicable) and OCR for text layer
  • Technical and control metadata (identifier, series, folios, capture date, file type/size)
  • Quality control (readability, integrity, orientation and resolution)
  • Preservation and storage (masters for preservation; PDF/A and derivatives for consultation; backup and publication in repositories)
Schedule Training
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Schedule a
30-minute consultation

Review with a specialist the required scope, volumes, types, and protocols.

Schedule Meeting

We transform your files into accessible and secure information

Specialized
scanning

Capture by type with defined parameters (resolution, color/B&W).

OCR and
text layer

We enabled text search and quick information retrieval.

Metadata and traceability

Identifier, series, folios, dates and technical control for audit and control.

Quality
control

Verification of legibility, integrity and consistency with the original.

Preservation and backups

Master and derivative files, repositories with backup and operational continuity.

Workflow integration

Publication for consultation and integration with efficient electronic workflows.

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Benefits of document digitization

  • Preventive conservation
  • Transparency and access
  • Operational efficiency
  • Security and continuity
  • Evidentiary value (when applicable)
  • Paper reduction

What are we looking for?

  • Ensure the integrity, authenticity, reliability, and availability of the content.

  • Facilitate access, management and traceability.

  • Optimize management in accordance with TRD and best practices.

  • That, when required, the digital copy meets the conditions for evidentiary substitution under protocols and technical guidelines. copia digital cumpla condiciones para sustitución probatoria bajo protocolos y lineamientos técnicos.

Turn your files into digital assets

Process design, controlled execution, and delivery ready for consultation and preservation.

request a quote
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