Documentary
Custody

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We protect your organization's memory, today and for the future

Docudigital 's Document Custody service guarantees the preservation, security, and permanent availability of your organization's physical and digital archives.

Through controlled technical methodologies, we ensure that each document maintains its integrity, confidentiality, and traceability , complying with Law 594 of 2000 , Decree 1080 of 2015 , and the guidelines of the National General Archive (AGN) .

  • Long-term protection and conservation
  • Controlled and traceable access
  • Regulatory compliance (AGN and Law 594/2000)
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  • Space and resource saving
  • Physical and digital integration
  • Business continuity and backup

More than just storing documents: we preserve knowledge

Comprehensive custody: from reception to secure access.

Our service covers the entire document lifecycle , from receipt to final disposition, integrating physical and digital archiving methodologies:

  • Receipt and detailed inventory of boxes or files according to TRD or TVD
  • Technical verification of the documentary status, guaranteeing integrity and completeness
  • Physical storage in climate-controlled warehouses, with technical shelving and access control
  • Digital storage in secure electronic repositories
  • Preventive preservation through cleaning, environmental control and technical packaging
  • Management of inquiries and loans with full traceability
  • Final disposition according to retention times and document valuation
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Schedule a consultation and learn about the ideal custody model for your organization

A Docudigital specialist will analyze your files and guide you towards the best strategy to protect them.

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Technical infrastructure and trust in every document

Receiving and controlled inventory

Detailed record of series and files in accordance with current TRD or TVD.

Environmentally controlled storage facilities

Spaces designed with climate control, physical security and permanent monitoring.

Secure digital custody

Encrypted electronic repositories with automated backups.

Traceability and access control

Every query or movement is recorded for total transparency.

Preventive conservation

We apply cleaning, biological control and specialized and efficient technical packaging.

Regulatory compliance

We operate under Law 594 of 2000 and the guidelines of the General Archive of the Nation.

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Benefits that go beyond storage

  • Legal certainty
  • Immediate availability
  • Space and cost savings
  • Regulatory compliance
  • Control and traceability
  • Business continuity and operational support

What are we trying to achieve with document custody?

Preserving institutional memory and protecting documentary heritage through a service that combines technology, archival techniques, and efficient management.

We ensure that information remains secure, accessible, and auditable, reducing the risk of loss or improper handling, and fostering transparent, reliable, and sustainable document management .

Turn your files into digital assets

Process design, controlled execution, and delivery ready for consultation and preservation.

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